Privacy Policy

We appreciate the importance of protecting personal information and recognize the trust placed in us when you supply personal information to us. We are bound by the EU General Data Protection Regulation (GDPR), when it comes into force and as amended from time to time. This Privacy Policy is provided to make you aware of how we collect, use, disclose and store personal information supplied to us, and what choices you have in relation to such activities.


1. Definitions

In this Privacy Policy:

Website or Site means the;

Service means the provision of and the use of the content in RISK4SEA Platform;

We, us and our means RISK4SEA; and

You and your means the person entering the website and/or the party accessing the Site pursuant to these Terms of Use (and any of Your officers, employees, agents, representatives, contractors or permitted assigns).

GDPR is the EU General Data Protection Regulation, as amended

Personal information or personal data has the same meaning as under applicable Data Protection Laws;

Data Protection Laws means the GDPR;


2. Collection

We collect personal information to properly and efficiently carry out our functions, including to provide you with requested products and services, and research in relation to the service, and to facilitate the provision of other services that may be of interest to you.

When you sign up for or use our service, you voluntarily give us certain information. This can include,

Without limitation, your name, email address, telephone number, organization  name, survey information, preferred means of communication, and any other information you provide us. If you are using the site on your mobile device, you can also choose to provide us with location data.


Information may be collected when you visit the site. We may collect the following information from you when you visit the site:

(i) log data – when you visit the site, our servers automatically record information, including information that your browser sends whenever you visit a website; this may include your Internet Protocol address, your browser type and settings, the data and times you accessed the site, domains which you visit, how you used the site and information regarding site pages accessed;

(ii) cookie data (see para 3 below for further detail) – we may use cookies or similar technologies to record log data; when we use cookies, we may use session cookies (that last until you close your browser) or persistent cookies (that last until you or your browser delete them); and

(iii) device information – in addition to log data, we may also collect information about the device that you are using to access the site, including what type of device it is, what operating system you are using, device settings, unique device identifiers, and crash data (whether we collect some or all of this information often depends on what type of device you are using and its settings – e.g. different types of information are available depending on whether you are using a Mac or a PC, or an iPhone or an Android phone); to learn more about what information your device makes available to us, please also check the policies of your device manufacturer or software provider.


We collect and log this information for statistical purposes only. No attempt is made to identify you or your browsing activities except, in the unlikely event of an investigation, where a law enforcement agency may exercise a warrant to inspect logs or where we are required to collect and produce relevant electronic documentation to fulfil our obligations to third parties including statutory organisations under local law.

We will not otherwise disclose any of your personal information to any other person without your prior consent, except as otherwise permitted under applicable Data Protection Laws.

The information we request from you is necessary for the provision of the service. Should you refrain from disclosing any such information to us, we may be unable to provide the service.


3. Cookies

A cookie is a small data file that the owner of a web site may write to your hard drive when you visit its site. They are widely used to make websites work, or work more efficiently, as well as to provide information to the owners of the site. A cookie file can contain information such as a user ID that the site uses to track the pages you have visited. The only personal information a cookie can contain is information you personally supply. A cookie cannot read data off your hard disk or read cookie files created by other web sites.

Most web browsers allow some control of cookies through browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit

We may use cookies to track user traffic patterns and in order to better serve you when you revisit our site. You can set your browser to notify you when you receive a cookie, providing you with the opportunity to either accept or reject it. You can also refuse at any time all or some cookies by turning them off in your browser, however, if you use your browser settings to block all cookies you may not be able to access all or parts of our site.


4. Use and Disclosure

We will not use or disclose your personal information that we collect for any purpose other than the primary purpose of collection without your consent unless the use or disclosure is otherwise permitted under applicable Data Protection Laws.

By using the site you will be deemed to consent to us using your personal information collected by the site for the purpose of monitoring your use of the site. We use the information we collect to provide our service to you and make it better and to respond to your questions or comments.

The information we collect may be personally identifiable (meaning that it can be used to specifically identify you as a unique person) or non-personally identifiable (meaning it can’t be used to specifically identify you). We may use both types of information, and combinations of both types, as described above. We may use or store information wherever we do business, including countries outside your own.

Where permitted by law, we may disclose your personal information in the following instances, amongst others:

  • where we have your consent;
  • We may employ third-party companies or individuals to process personal information on our behalf based on our instructions and in compliance with this Privacy Policy e.g. companies we engage to carry out functions and activities on our behalf such as direct marketing;
  • To our professional advisers, including our accountants, auditors and lawyers;
  • To our certification bodies, business assurance providers and insurers;
  • To industry bodies;
  • Where disclosure is reasonably necessary to comply with a law, regulation or legal request; to protect the safety, rights, or property of the public, any person or us; or to detect, prevent or otherwise address fraud, security or technical issues;
  • In other circumstances permitted by law.


5. Security

Security of personal information is important to us. We have taken appropriate technical or organizational security measures to protect personal information we hold against unauthorised or unlawful processing and against accidental loss, destruction, misuse, modification, unauthorized access or disclosure.

Although we seek to protect information transmitted via our website, we do not warrant the security of any information that you transmit to us over the internet.


6. Retention

We will store personal information collected in accordance with this Privacy Policy for five (5) years.


7. Choices available about your information

You may close your account with us at any time. When you close your account, we will deactivate it. We may retain archived copies of your information as required by law or for legitimate business purposes (including to help address fraud and spam).

You may have choices available to you through the device or software you use to access the site, for example: (i) the browser you use may provide you with the ability to control cookies or other types of local data storage; (ii) your mobile device may provide you with choices around how and whether location or other data is shared with use. To learn more about these choices, please see the information provided by the device or software provider.


8. Privacy Policy Changes

From time to time, we may change our privacy policy. Any changes to our Privacy Policy will be published on the site. You may obtain a copy of our current Privacy Policy from the site or by contacting us on the details below. If you continue to visit the site after any changes are in effect, you agree to the revised Privacy Policy. If the changes are significant, we may provide more prominent notice or get your consent as required by law.


9. Access, Correction and Further Information

We will provide you with access to your personal information held by us unless the applicable Data Protection Laws provide otherwise.

Please contact our Data Protection Officer on the contact details below if you require:

  • Access to any of your personal information held by us (where you cannot obtain such access through the site);
  • Correction or completion of any of your personal information held by us that you consider is not accurate, complete or up-to-date or that you consider is misleading (where you cannot make such correction through the site);
  • withdrawal of consent to process your personal information;
  • erasure of any of your personal information held by us; or
  • Further details about the way that we handle personal information.


10. Data Protection Contact

If you have any questions or comments on this Privacy Policy, you may contact our Data Protection Officer by email at DPO [at] Risk4Sea [DOT] com.

We will respond to your complaint without undue delay and in any event within one week and try to resolve your complaint for you. If we are unable to resolve your complaint or you are unhappy with the outcome, you can contact or lodge a complaint with the competent data protection authority.